In the last post I wrote about migrating from Evernote to Apple Notes, here I want to show you how to organize your notes with similar features of Evernote.
Here is a screenshot of my Apple Notes notebooks.
In Evernote you can create a Stack Notebook, you can do it too with Apple Notes, but seems like it can only be done in Mac, not iPad/iPhone.
Tip: Hit “Enter” key to rename the folder, it’s easier than single click the folder and wait for one second.
In Evernote you can’t move any notes into a Stack Notebook itself, it’s like a pseudo folder. But in Apple Notes a parent(stack) notebook is just like normal notebooks that can hold any notes. You may find it handy.
By default folders are in alphabet order, you can not move around notebooks to change its order. A common practice here is to assign some index numbers to the notebooks, like a notebook with name “00 Important” shows higher than “10 ABC”.
Note that the default folder “Notes” is fixed, you cannot rename it nor reorder it, it always sit under “All iCloud”, so you can use it as the inbox of all your notes.
Inbox Zero is a technique to keep the inbox empty – or almost empty – at all times, and in the context of notes taking, it means you set a “Inbox”, all notes go to that folder first, then at the end of the day you move the notes to respective folders.
I’ve heard it long time ago, and I’m applying same technique to Google Inbox. But for notes taking it feels overwhelming, at least for me.
Right now I’m only putting certain notes – blog ideas, inspirational quotes, receipts etc, that I know exactly where it belongs to, and have a good chance to review them later – to folders, for others they just remain in the default “Notes” folder. I don’t want to waste brain energy on each note thinking “hmm.. which folder should I put it”, most of the time I can find it through search so that’s enough for me.
I find myself with the nesting folders and good orders, I had no difficulties transfer from Evernote, and the overall experience with Apple Notes has been great.
Evernote recently changed their price plans, free account can only sync across 2 devices.
The change itself is okay, you can’t blame the company trying to make some money and make better products for their core users, but after using it for 7 years, and all the “improvements” the company has made during the time, I realized it’s not the right tool for me. I don’t need presentation mode, nor chat, or any other collaboration/business features, I just want to take notes. I did upgrade to Pro user before but I found I was never using any of those features heh. This change of prices gives me a perfect chance to look for alternatives.
Apple Notes, on the other hand, is getting better and better. Some of the benefits are:
Cmd + A to select the notes you want to export to Apple Notes, click “File -> Export Notes…” and save as a
Open Apple Notes, click “File -> Import Notes…” and choose the previous
Notes will be imported into a folder called “Imported Notes”
Recently I tweeted about another article about this change.
“We shouldn’t panic over this Evernote shift. But should we worry a little bit more about what it represents?” https://t.co/PSZ8Ir1zEy— kinopyo (@fantasyday) July 6, 2016
This isn’t really about Evernote in particular. It’s about how we all use services today without really owning anything. Downloading an app and paying a subscription fee doesn’t entitle you to much, ultimately. Evernote, like so many apps we love, is really just granting you a license to use its service when you sign up for an account.
It raises a reasonable concern. The web and tech industry is changing rapidly, 10 years later which service can still be there, and what happens when it hit and end, or an action-required kind of change, what options do we have then? What do we really own?